Letters of support can be a vital part of a grant application. If an organization has asked you for a letter of support, it's important to understand what the grant is for, why the organization needs it and why it asked you to write a letter. While these letters are important, they shouldn't be a cause of major stress. Essentially, your letter is a personal statement explaining why you think the organization deserves the grant.
Preparing a Letter of Support
Gather details about the grant and the institution providing it. If the grant is for a specific project, know the details about the project. Contact the person who sent you the request and ask for the information if it wasn't already provided.
Review the information about the grant and its purpose. Make notes about how the organization and its project fall within the mandate of the grant.
Write down any specific examples of how the grant will help the organization that you can attest to personally.
Writing the Letter of Support
Address the letter to the person or body reviewing the grant application, such as "Dear Mr. Smith" or "To the Grant Advisory Council." Avoid a generic "To Whom It May Concern."
Begin the letter by explaining who you are and your relationship to the organization applying for the grant. Include your title or position if applicable.
Explain that the purpose of your letter is in support of the grant application. State your intention to commit the required time or resources if your participation in the application process or the project is required. For example, if you have been asked to sit on an advisory board or have agreed to match any funds, state that in the opening paragraph.
Conclude the opening paragraph. Reference inthe grant title, the type of grant and a grant number if it has one.
Explain your reasons for supporting the grant request in the body of the letter.
Specify the details of your commitment to the project if it's required for the grant. Detail your time commitment for the project or if you are donating matching funds. Include timelines or other relevant information regarding your commitment.
Conclude the letter with a paragraph summarizing your support for the grant application and your commitment to the organization if it is relevant.
Include your name and contact information at the bottom of the letter. Print the letter on your office letterhead if your professional role is applicable to the grant. Proofread the letter carefully before signing it.
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