Etiquette for Out of Town Wedding Guests

by Johna Simon

Out-of-town wedding guests typically invest more time and expense than local guests to attend your wedding. They are away from home, sometimes in a strange city. It is highly recommended that you take steps to ensure their comfort and convenience.

Research Hotels

Offer out-of-town guests a choice of hotels.

Reserve a block of discounted rooms at 2-3 hotels near your event. Make sure the hotels represent a range of prices, so that your guests can choose a hotel within their budget.


Consider hiring a limo for your guests.

When selecting a place for out-of-town guests to stay, choose hotels with a complimentary shuttle to and from the airport. In addition, make sure that the guests have transportation to the wedding.


Put together a toiletries gift for weary travelers.

Per, "For the out-of-town guests unfamiliar with the area, you can offer a welcome basket with maps, event calendars and points of interest."

For Those on Limited Budgets

Welcome guests to your city.

A welcome phone call is a nice gesture. You can also create a list of guests staying at each hotel, and make copies of wedding itineraries for each guest to receive upon check-in. This allows guests to easily connect with one another.

Rehearsal Dinner

Some couples choose to invite out-of-town guests to their rehearsal dinner. This is a costly gesture, and not required.


Next-day breakfast is a nice touch.

Arrange a continental breakfast or brunch the morning after your wedding. Many hotels have complimentary breakfasts built into the price of the room.

About the Author

Johna Simon has a bachelor's degree in organizational psychology. She has been a human resources professional for more than 15 years, specializing in employee relations, resume preparation and interview training. After several years of writing materials related to her profession, she began writing professionally.

Photo Credits

  • Image by, courtesy of Carlos Mendoza Lima