Business etiquette is just as important in an email as it is when talking on the phone or in person. But for some reason, many people don't take their email closings seriously and end an email with cutesy quotes, sayings or pictures that impart nothing to the reader or might offend the recipient. When using email on a professional basis, your signature line and sign-off should be just as professional as if you were writing a letter or saying goodbye in person.
Professional Email Closures
When sending a formal email, the closing should be just as formal. Above your signature line, which should include your full name, title, phone number and email address, add "Best Regards," "Regards," or "Sincerely." You can also sign off with "Thank You," if you are thanking the person for something she did. Halfway between a conversation and a letter, email signatures need to convey respect for the other person as well as a healthy sense of self-worth. Other respectful closures include "My Best," or "All the Best."
A closing line, word or phrase tells the reader that the email has concluded without him having to guess whether something got cut off in the process. Author and email etiquette expert Judith Kallos suggests that you use common sense when writing email closings. Keep business communications on a professional level, but you can make personal email closures friendlier. For professional closings, she suggests "At Your Service," "Continued Success," and "My sincere thanks for your time and consideration," as some ideas to consider.
If you are a friend of the recipient, you can safely end an email with "Warm Regards," or "See You Soon." But don't use these closures for professional business associates or relative strangers.
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