In a traditional auction, an auctioneer announces each lot and manages the bidding before the crowd. In a silent auction, however, bidders visit each item in turn and write down their bid. A bidding card accompanies each item. You can create these in a word processing document in a few steps.
Open a blank word processor document, and write the name of your organization and the title of the event as your main heading at the top of the page. For example, "Oakville Community Church: Silent Auction."
Write the name of the item as your main subheading underneath the title. For example, "Deluxe Letter Writing Set."
Write an item description of between one and three lines underneath. Include relevant information to interested potential bidders. For example, "A high-quality stationery set containing 30 sheets of high-quality A5 paper, 15 envelopes adorned with a gold-leaf design and a limited-edition deluxe fountain pen."
Create a table underneath, containing two to three columns. In an anonymous auction, label the first column "Bidder Number" and the second "Bid." Otherwise, have one column for "Name," one for "Contact Details" and a third for "Bid."
Print the cards. As several people will be handling the bidding card throughout the event, high-quality paper or card stock suits this best.
- Use at least size 12 font for the main text. Size 14 is even better, as bidders can read it at a short distance.
- You may want to include additional information, such as the item's original retail price and the name of the person who donated it.
Items you will need
- Word processing program
- A4 paper or card stock
- "The Big Book of Benefit Auctions"; Jay R. Fiske and Corinne A. Fiske; 2009
- "Fundraising for the Small Community"; Kelvin B. Kent; 2003
- Exchange image by styf from Fotolia.com