An easy way to fundraise is to have a donation box available at your business or office. People can place spare change and bills into the box without feeling pressured to give beyond their means. Over time, little donations can grow into a substantial amount that can be given to your chosen charitable organization. Like any receptacle for cash, however, a donation box should be designed to be secure and be kept in an area where it is in clear view of staff and others who can watch for any unscrupulous activity.
Obtain a box made of a weatherproof and tamper-proof material. This will ensure that the box can not be easily broken into and will survive the elements if it is to be carried or placed outside. Use a material such as Plexiglas, which is both strong and clear. Use of a clear material will allow you to see donations as they build up and empty the box as it becomes full. Individuals will also be more likely to donate if they see that others have already done so.
Place a small opening in the lid of the box into which individuals can place money. This should be an opening big enough to put in money but too small for someone to reach in. One option is a small slit about 1 1/2 inches long and 1/2 an inch wide. If your box has a lid made of plastic, use a rotary cutter or other strong tool to create the opening.
Attach a lock to the box so the donations can only be accessed by someone who has the key. Use a short, locked chain to attach the lid to the base of the box. You may also wish to obtain a hinge from your hardware store that you can screw into both the box base and lid so it swings open and attach a padlock mechanism to the opposite side of the box. Make two copies of the key and keep one in a secure place and one with a designated individual.
Place the donation box in a high traffic area where it is in plain view of staff and can be emptied as it becomes full. Task the key holder with emptying the donation box on a regular basis and do not leave the box unattended or sitting out overnight.
- Donations image by Rebs O from Fotolia.com